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Reservation Form

A reservation request form must be submitted to Emerson Alumni Hall before an event can be considered. Each request form will be reviewed individually. Emerson Alumni Hall Event Management Staff reserves the right to decline any request that does not meet the established guidelines. Reservations are taken on a first-come, first-served basis and reservation request must follow the booking policy.

By submitting the reservation form you are committing to the dates that are being requested and have read and understand Emerson’s Cancellation Policy. No event is confirmed on the calendar until a signed agreement is received by the Emerson Event Management Coordinators.  Please use the quick links to fill out Emerson’s official reservation form and to review Emerson’s booking and cancellation policies.

Event Name:
Event Start Date : (mm/dd/yyyy)
Event End Date: (mm/dd/yyyy)

 
# of attendees:
Event start time:
Event end time:
Preferred event location:
Presidents Room Classroom
Conf. Rm 207 Conf. Rm 208
Warrington A/B Lobby
   
Event Contact:
Event Contact Title:
Dept/Group:
Contact Address:
Contact Phone & Ext:
Contact Email address:
Contact Fax:
Purpose of Event:
Type of event: Breakfast   (Served or Buffet )
  Lunch   (Served or Buffet )
  Dinner   (Served or Buffet )  
  Reception
  Meeting
  Other

Will this be a catered event? Yes No
Which caterer?
Do you plan on serving alcohol at your event? Yes No
Will this event require A/V ? Yes No
Please describe your intended room layout/s:

Comments (A/V needs, equipment needs, furniture, etc.)
 
 

 

Cancellation Policy

Event Sponsor must provide UFF with written notice of cancellation 30 days or more prior to the event, all amounts paid pursuant to paragraph (2) of the Emerson Alumni Hall rental agreement shall be returned, including insurance payments made to a third party in paragraph 10(D) of the EAH rental agreement. If Sponsor cancels the event fewer than 30 days prior to the event, , the client is responsible for the cancellation fee which is equal to the room rental stated in paragraph 2(A) in the Emerson Alumni Hall Rental Agreement, except as provided in paragraph 14(C) of the EAH rental agreement.

Booking Policy

At this time, reservation requests can be no more than four months in advance for non-UF groups or six months for UF groups/departments and student groups.  Once your event date is within the four or six-month window, please submit a reservation request. A Facilities Event Staff member will receive your request and reach out to you to help with all of your event needs.  For more information regarding our booking policy, please visit the contact us quick page to submit an inquiry.